Legal Administrator

About the role

The firm is looking for a Legal Administrator to work alongside fee earners, handling all their non-billable administrative tasks and helping them deliver their legal fee-earning work. The role sits within the central support team and contributes to the smooth running of the office. It is a permanent, full-time position.

Key responsibilities

• Provide administrative and secretarial support to fee earners, managing emails, messages, diaries, appointments and meeting coordination.
• Arrange client meetings and conference calls, including booking rooms, sending calendar invites, preparing rooms and welcoming clients.
• Enter meetings, events and client information into the CRM and maintain contact records in Outlook.
• Help organise firm, team and business development events.
• Coordinate off-island travel, including flights, accommodation and meeting schedules.
• Support the day-to-day office operation, including reception cover, answering phones, post and courier management, DocuSign processing and cover during lunch and peak periods.
• Support matter lifecycle management, such as opening new matters, drafting engagement letters and keeping files accurate.
• Liaise with Finance on billing, WIP, expense claims, time entries, third-party payments, queries and matter closures.
• Prepare, format, proof-read and convert documents and reports, including PowerPoint presentations.
• Manage document production (printing, scanning, copying, collating, court filings, bundling) and maintain electronic and physical filing systems and datarooms.
• Assist with legal research, company searches and analysis, and carry out other delegated tasks.

Required profile

• Ideally a graduate, or relevant office experience in a similar role.
• An administration or secretarial qualification is advantageous.
• Prior experience in a professional services firm, ideally legal, is not essential.
• Highly organised, able to multi-task and prioritise, with excellent typing and formatting skills.
• Willingness to learn and to work flexibly across the week.

Required skills

• Sound working knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Document management systems experience is advantageous.
• Ability to work independently with appropriate supervision, with accuracy and attention to detail.