Legal Secretary – Litigation

About the role

We are looking for a highly organised Legal Secretary to support our Litigation team. The role involves providing comprehensive administrative, document, billing and court support in a fast‑paced, deadline‑driven environment.

Key responsibilities

• Open and maintain client matters in InTapp, including client party maintenance.
• Prepare and file engagement letters, retainer invoices and court admission documentation.
• Manage electronic files in iManage, create e‑bundles, indexes, pagination and ensure proper filing structures.
• Format legal documents using House Style and Word styles; use Litera Compare for version control.
• Generate memoranda and engagement letters with Contract Express.
• Prepare hearing bundles, binder covers, spine labels and handle e‑filing via the portal.
• Support billing processes, time‑entry management and statement of account preparation.
• Maintain court calendars, schedule hearings, coordinate logistics and manage meeting rooms.
• Order office supplies, operate scanners/copiers and oversee file storage, archiving and destruction.
• Assist with business travel arrangements and expense claim submissions.

Required profile

• Minimum 5 years’ experience as a legal secretary, preferably within litigation.
• Strong knowledge of court procedures, filing and service requirements.
• High level of professionalism and strict adherence to confidentiality.

Required skills

• Proficiency with InTapp.
• Experience using iManage for document management.
• Ability to use Litera Compare for document comparison.
• Familiarity with Contract Express for document generation.
• Advanced skills in Microsoft Word, including styles and track changes.
• Experience with electronic filing portals.