Executive Legal Secretary - Insolvency and Dispute Resolution

About the role

A leading international law firm advising global corporations, financial institutions, capital market participants and investment fund managers is seeking an Executive Legal Secretary for its Cayman Islands office, covering insolvency and dispute resolution. The role suits someone with over five years of proven experience supporting senior legal professionals in a fast-paced environment.

Key responsibilities

• Manage confidential client onboarding, including conflict checks, and create, edit and amend documents such as court pleadings and correspondence, including blacklined documents
• Maintain accurate electronic matter files and compile court bundles with indexing; arrange court admission and carry out court searches
• Prepare and advertise Gazette notices, arrange document execution and notarisation, and assist with apostille and legalisation of documents
• Provide billing support, draft billing narratives, assist with collections and liaise with clients and the Accounts Department
• Handle telephone enquiries, liaise with clients, and keep client contact details up to date in the InterAction system
• Photocopy, scan and courier documents, manage diaries, arrange meetings, close and archive accounts and files, and organise cheque requests and collections
• Work with the secretarial and business services teams, provide cover for colleagues on absence, and take part in special projects for the corporate practice area

Required profile

• At least 5 years of secretarial experience in a legal services environment supporting senior professionals
• Distinguished legal secretarial qualification from a recognised university or college
• Strong knowledge of legal terminology, procedures and documentation
• Exceptional organisation, time management and attention to detail, with rapid typing at 70 wpm and 98% accuracy
• Discretion, articulate written and verbal communication, and a flexible, proactive attitude

Required skills

• Billing software, legal practice management and document management systems
• Advanced Microsoft Office
• InterAction

What we offer

• Starting salary of US$80,000, commensurate with qualifications and experience
• Discretionary performance-based bonus, pension and fully covered health insurance
• 5 weeks' vacation and career progression opportunities