Senior Administrator – Private Client

About the role

The Senior Administrator will manage a portfolio of corporate entities for private clients, ensuring all administrative, statutory and regulatory obligations are met. Working under a Line Manager, the role involves client interaction, compliance monitoring and support for junior team members.

Key responsibilities

• Maintain statutory records, corporate files, minute books and entity registers in line with legal requirements.
• Coordinate regulatory filings, annual renewals and submissions across relevant jurisdictions.
• Support entity lifecycle events such as incorporations, officer or shareholder changes, restructurings, transfers and terminations.
• Act as primary contact for clients and intermediaries, handling corporate secretarial and governance queries.
• Manage client onboarding, transfer‑in, periodic reviews and off‑boarding activities, ensuring compliance with due‑diligence and regulatory standards.
• Prepare board and shareholder meeting materials, attend meetings when required and follow up on action points.
• Monitor ongoing compliance obligations, escalating issues or risks as needed.
• Review and approve workflows, payments and invoices in line with internal controls.
• Support billing, recoverability and financial administration, including time recording and WIP monitoring.
• Provide guidance and mentorship to junior team members and contribute to training and process improvement initiatives.