Legal Secretary – Litigation

About the role

We are looking for a highly organised and detail‑oriented Legal Secretary to join our Litigation team. The successful candidate will provide comprehensive administrative, document, billing and court support to attorneys in a fast‑paced, deadline‑driven environment.

Key responsibilities

• Open and maintain client matters in InTapp, including client party maintenance.
• Prepare and file engagement letters and retainer invoices.
• Manage electronic files in iManage, create sub‑folders, apply naming conventions, conduct searches and build e‑bundles.
• Format legal documents to House Style using Word styles, track changes and Litera Compare.
• Generate branded memoranda and engagement letters with Contract Express.
• Prepare hearing bundles, indexes, pagination, citations and electronic filing structures.
• File documents via the E‑Filing Portal and handle court admission documentation.
• Support billing processes, pre‑bill generation, joint billing, write‑offs and rate changes.
• Assist with time‑entry management, statements of account and vendor creation.
• Maintain the shared court calendar, schedule meetings and coordinate hearing logistics.
• Order office supplies, operate scanners and copiers, manage off‑site archiving and file destruction.
• Prepare expense claims and assist with business travel arrangements.

Required profile

• At least 5 years of legal secretarial experience, preferably in litigation.
• Strong professionalism and strict adherence to confidentiality.
• Ability to work efficiently in a fast‑paced, deadline‑driven environment.

Required skills

• InTapp matter management system.
• iManage document management.
• Litera Compare for document version comparison.
• Contract Express for template generation.
• Microsoft Word (styles, track changes, pagination).
• E‑Filing Portal for court submissions.
• Basic database entry and file‑storage procedures.