Finance Secretary

About the role

The Maples Group is seeking a highly organised Finance Secretary to support its Finance attorneys in the Cayman Islands. This position provides comprehensive administrative and secretarial assistance in a fast‑paced legal environment, requiring strong communication and multitasking abilities.

Key responsibilities

• Draft, format and amend engagement letters and other legal documents, preparing black‑line versions.
• Manage document filing systems (Filesite, iManage) and ensure secure disposal of records.
• Coordinate printing, scanning, courier services and mail handling for both local and global deliveries.
• Schedule meetings, video conferences and arrange travel through the firm’s travel service provider.
• Maintain client and matter data in InterAction and update address changes.
• Prepare and issue invoices, monitor outstanding accounts, and liaise with collections and accounts teams.
• Conduct court, conflict and CORIS searches, and handle minute‑book document requests.
• Support marketing trips, itinerary planning and expense claim processing.

Required profile

• Minimum five years of secretarial experience in a professional office setting.
• Demonstrated high ethical standards and ability to handle confidential information.
• Proven ability to prioritise, manage competing deadlines and work under pressure.
• Excellent written and verbal communication skills.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Advanced knowledge of Adobe Acrobat for document handling.
• Familiarity with ADEX, iManage, InterAction, Darwin, Litera, Bighand and CORIS systems.
• Audio typing and dictation capabilities.

What we offer

• Comprehensive health coverage including medical, dental and optical.
• Competitive vacation entitlement and life insurance.
• Educational assistance and professional development programmes.
• Global mental‑wellness programme and access to sports clubs and social events.