Information Services Executive – Cayman Islands

About the role

The Maples Group is seeking an Information Services Executive based in the Cayman Islands to provide clerical and administrative support across its global offices. Reporting to the Director of Information Services, the role ensures smooth operation of the department and contributes to the firm’s high‑standard financial and legal services.

Key responsibilities

• Assist the Director with acquisitions, accounts and departmental spending for specified offices.
• Process receipt and distribution of hard‑copy library items and manage payment of related invoices under supervision.
• Support the administration of online subscription resources alongside Information Managers.
• Monitor and account for Information Services credit‑card expenditure.
• Maintain department spending records and produce projected budget costs.
• Produce daily press updates as well as practice‑specific and client updates.
• Update the correspondent lawyers database.
• Profile and input know‑how onto the firm’s knowledge‑management system.
• Organise and coordinate meetings, taking and distributing accurate minutes.
• Undertake updates of Cayman‑based legal texts in loose‑leaf format.
• Perform any other duties or projects as directed by the Director of Information Services.

Required profile

• Minimum 5 years of secretarial or administrative experience in a professional office environment.
• Indisputably high ethical standards and the ability to work autonomously.
• Effective prioritisation, organisational skills and the capacity to handle a large, varied workload.
• Experience drafting legal documents, diary management, meeting scheduling, travel coordination and minute taking.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and Adobe tools.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Experience with Adobe Acrobat or comparable Adobe software.