Culinary Administrative Assistant

About the role

The Culinary Administrative Assistant is the primary administrative support for the Executive Chef and the entire culinary team at The Westin Grand Cayman Seven Mile Beach Resort & Spa. The role covers secretarial and administrative duties that keep communication flowing and operations running smoothly across the Culinary Department.

Key responsibilities

• Provide administrative support: filing, answering telephones, taking messages, maintaining the appointment calendar, arranging interviews and internal customer service.
• Place orders and help plan rosters and other office duties.
• Maintain the food and beverage records filing system and keep ambassador details, vacation plans and PH balances up to date.
• Request off, update payroll and record the joining dates of new team members.
• Take notes in meetings and briefings, arrange and take minutes of culinary meetings, and follow up on the Executive Chef's daily work status.
• Handle confidential material with discretion, keep the code of confidentiality, and maintain professional office etiquette.
• Record office equipment, forms, stationery and supplies needed by the Culinary Department.
• Handle correspondence and filing in the Food & Beverage office, and prepare requisition paperwork such as purchasing requisitions and work orders.
• Maintain kitchen and food safety audit documentation and take part in scheduled training and development.
• Communicate with team members through the bulletin board and share hotel activities and information.

Required profile

• Minimum 2-3 years of administrative support or clerical experience (office assistant, receptionist or coordinator).
• Preferred: prior experience in hospitality, hotels, restaurants, F&B or a fast-paced kitchen environment.
• Ability to work in a fast-paced environment.

Required skills

• Filing, calendars, phones, emails, requisitions and data entry.
• Microsoft Office (Word, Excel, Outlook/PowerPoint) and basic computer, email and internet skills.
• Strong organisation, attention to detail, communication and discretion.
• Basic knowledge of hospitality/F&B operations and food safety rules.
• Additional assets: hospitality software (e.g. Opera), multi-lingual ability or customer service background.

What we offer

• Pay of CI$12.00 to CI$13.00.
• Wage package, benefit plans, professional development, bonuses and travel perks.
• Opportunity to grow across a portfolio of 100 hotels and resorts.