Workplace Manager

About the role

Waystone is seeking a Workplace Manager to be the primary point of contact for facilities and day‑to‑day operations in its Cayman office. Reporting to the Chief Operating Officer, you will ensure the office runs smoothly, support executive needs, and contribute to key operational initiatives.

Key responsibilities

• Oversee reception and front‑of‑house services, handling issues in collaboration with the COO and Country Head.
• Manage facilities team staffing, including reception coverage, annual leave, and sick leave planning.
• Coordinate with part‑time corporate services for document handling and task management.
• Maintain meeting‑room calendars, resolve conflicts, and arrange catering and room setup.
• Conduct daily and weekly building inspections to uphold high standards of office accommodation.
• Ensure office security by managing visitor logbooks, badges, and staff access passes.
• Handle incoming and outgoing post and courier services with accurate logging and timely distribution.
• Manage office snack, stationery, and other supply provisions.
• Support office‑hosted events, moves, and integrations.
• Provide executive‑assistant support for meeting coordination, calendar management, and event organisation as requested.

Required profile

• Highly organized professional capable of multitasking in a fast‑paced corporate environment.
• Strong communication skills and ability to work under pressure.
• Experience in office and facilities management, preferably within a financial services setting.
• Proactive problem‑solver with a collaborative mindset.

Required skills